Payroll Categories Linked Accounts

Background
Each individual payroll category has to have certain accounts linked to it. This support article goes through the different types of payroll categories and how to adjust the associated accounts.

Changing A Tax's Linked Account

  • To change the account linked to a tax, click the Payroll Categories button in the Payroll Command Center.
  • Select the Taxes tab in the Payroll Category List window.
  • Double-click the tax whose linked account you want to change; the Tax Table Information window appears.
  • Enter the new account in the Linked Payables Account field at the top of the window. If you need to add a new account, enter the new account number in the Linked Payable Account field. The 'Select from List' screen will appear. Click on 'NEW' at the bottom of the Select from List window to add the new account.

Changing A Deduction's Linked Account

  • Click the Payroll Categories Button in the Payroll Command Center
  • Select the Deductions tab in the Payroll Category List window.
  • Double-click the deduction whose linked account you want to change. The Deduction Information window appears.
  • Enter the new account in the Linked Payable Account field at the top of the window. If you need to add a new account, enter the new account number in the Linked Payable Account field. The 'Select from List' screen will appear. Click on 'NEW' at the bottom of the Select from List window to add the new account.

Changing An Employer Expenses's Linked Account

  • Click the Payroll Categories button in the Payroll Command Center.
  • Select the Expenses tab in the Payroll Category List window.
  • Double-click the employer expense whose linked account you want to change. The Employer Expense Information window appears.
  • If you want to change the linked expense account for an employer expense, enter the new account number in the Linked Expense Account field. If you want to change the linked account used for withholdings from employee wages, enter the new account number in the Linked Payable Account field. If you need to add a new account, enter the new account number in the Linked Payable or Linked Expense Account field. The 'Select from List' screen will appear. Click on 'NEW' at the bottom of the Select from List window to add the new account.

Changing An Accrual's Linked Wages Category

  • Click the Payroll Categories button in the Payroll Command Center.
  • Select the Accruals tab in the Payroll Category List window.
  • Double-click the accrual whose linked wages category you want to change. The Accrual Information window appears.
  • Enter the new wages category in the Linked Wages Category field.

Changing A Wage's Linked Account

  • To change the linked account for a wage, (except Base Salary and Base Hourly wages) click the Payroll Categories button in the Payroll Command Center.
  • Select the Wages tab in the Payroll Category List window.
  • Double-click the wage whose linked account you want to change. The Wages Information window appears.
  • Mark the Optional Account box, and enter the account you want to use in the Override Account field. Note: The account you enter will override the Default Wages Expense Account and the Wage Expense Account in the Employee Payroll Information window.

The Linked Wages Expense Account for Base Salary and Base Hourly Can Be Changed Per Employee in the Employee Payroll Information Window

  • To change the linked wages expense account for an employee, click the Card File Command Center.
  • Open the View Card File window by clicking the Cards button.
  • Double-click the employee whose wage expense account you want to change. The Card Profile window for that employee appears.
  • Click on the tab Payroll Details.
  • Click on the Info button. The Employee Payroll Information window appears.
  • Enter the account number you want to link to the employee's wage in the Wages Expense Acct field. If you need to add a new account, enter the new account number in the Wages Expense Account field. The 'Select from List' screen will appear. Click on 'NEW' at the bottom of the Select from List window to add the new account.

The Base Salary and Base Hourly wages assigned to the employee are now linked to the account.

Note: All other wages assigned to the employee will also be linked to the expense account unless the Override Account is entered for a wage in the Wages Information window.

For information on other types of linked accounts please see this article.