Delete - Reverse Paychecks

(Can't delete. Unable to delete. Paycheque.)

You can delete a paycheck, unless one or more of the following conditions exist:

  1. The Security Preference is set to disallow the deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  2. The paycheck was paid via electronic payment or direct deposit
  3. A Pay Liabilities transaction that includes the payroll liabilities for this particular check, was recorded
If one or more of the above conditions is true, and you need to re-record a paycheck, you can Reverse the original paycheck. Paychecks referencing Timesheets cannot be Reversed however, they must be deleted. If you cannot delete the paycheck only because of the Security Preference, you will need to turn-off this restriction (regulations and company policy permitting), and delete the paycheck. Otherwise, if the paycheck references timesheets and was paid electronically, it must be handled as follows (assumes you can turn the security restriction on and off)
  1. Open the Transaction Journal (Command Centers > Payroll > Transaction Journal)
  2. Locate the check to be deleted
  3. Click the arrow to its left to open the paycheck; note (or print) its details
  4. Close this paycheck window
  5. Turn off the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...) (uncheck this feature)
  6. Create a paycheck for the employee that matches the paycheck you noted; we'll refer to this check as a temp check
  7. Turn on the Security Preference to disallow deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  8. In the Transaction Journal, click the arrow to the left of the temp check just created
  9. With the check window open, Reverse the check (Edit > Reverse Transaction); click Record
  10. Turn off (uncheck) the Security Preference (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  11. Click the arrow to the left of the temp check
  12. With the check window open, Delete this check (Edit > Delete Transaction)
  13. Click arrow to the left of the Reversed check and edit its memo to indicate reason for reversal, etc.
  14. Turn on the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...)
  15. Turn on the Security feature if it needs to be on by regulation or company policy