Multiuser Access on Windows

Configure a Shared Folder on Windows

Share a folder on Windows 7, 8, and 10

If you experience difficulties implementing these steps or they do not apply to your network configuration, you will need to consult a Windows Network / Systems consultant. The AccountEdge Technical staff members are unable to assist in this area.

  1. Log in as an administrator, if only administrators can set permissions on your computer
  2. In Windows Explorer (Win7) Files Explorer (Win8), create a folder that will be the repository of your company files. This folder is where the shared company file will be stored
  3. Right-click on this folder and choose Share with, then select to share the folder with a homegroup or with specific people.
  4. If you selected Specific people, enter the names of the users or select Everyone. (NOTE Everyone group: If the Everyone group does not appear in the list, select it from the menu field above the list and click Add, then assign access permission.)
  5. Click in the Permission Level column next to the user group to set the read and write permission for the user
  6. Select Read/Write to enable full control permission
  7. Click Share. In the confirmation window that appears, click Done
  8. In Windows Explorer, move the company file to the shared file repository folder you just created on the host
  9. Continue with Accessing the shared company file from a Windows workstation

Share a folder on machines running Windows Vista

If you experience difficulties implementing these steps or they do not apply to your network configuration, you will need to consult a Windows Network / Systems consultant. The AccountEdge Technical staff members are unable to assist in this area.

  1. Log in as an administrator, if only administrators can set permissions on your computer
  2. In Windows Explorer, create a folder that will be the repository of your company files. This folder is where the shared company file will be stored
  3. Right-click on this folder and choose Share. The File Sharing window appears
  4. Click in the Permission Level column next to the Everyone user group and choose Co-owner. This enables full control permission. (NOTE Everyone group: If the Everyone group does not appear in the list, select it from the menu field above the list and click Add, then assign access permission as per the above step)
  5. Click Share. In the confirm window that appears, click Done
  6. In Windows Explorer, move the company file to the shared file repository folder you just created on the host
  7. Continue with Accessing the shared company file from a Windows workstation

Share a folder on machines running Windows XP

If you experience difficulties implementing these steps or they do not apply to your network configuration, you will need to consult a Windows Network / Systems consultant. The AccountEdge Technical staff members are unable to assist in this area.

  1. Log in as an administrator, if only administrators can set permissions on your computer
  2. In Windows Explorer, create a folder that will be the repository of your shared company files. This folder is where the shared company file will be stored
  3. Right-click on this folder and choose Properties
  4. In the folder Properties window, click the Sharing tab and set the fields and controls as shown
    Share this folder (Share this folder in the network) Select this option. If your network does not have workgroups or you are logged in to a domain, select the Share this folder in the network option, and then complete the wizard that appears
    Share name Type the name that will be seen by users accessing the folder from their workstations
    Comment Type a description that users will be able to read in the folder's Property window. This option is not present if your network does not have workgroups or you are logged in to a domain
    Maximum allowed Select this option to allow as many users as possible to simultaneously access the company file. This option is not present if your network does not have workgroups or you are logged in to a domain.
    Allow network users to change my files Select this option. This option is not present if your network does not have workgroups or you are logged in to a domain.
  5. If your network does not have workgroups or you are logged in to a domain, proceed to step 8.
  6. Click Permissions.
  7. In the Permissions for shared file repository folder window, click the Everyone user group, set the Allow and Deny checkboxes in the Permissions list and click OK
    Permissions for Everyone Allow Deny
    Full control Select Deselect
    Change Select Deselect
    Read Select Deselect
  8. In the shared files repository folder Properties window, click OK
  9. In Windows Explorer, move the company file from its present location to the shared files repository folder on the host
  10. Continue with Accessing the shared company file from a Windows workstation

Accessing shared company files from a Windows workstation

If you experience difficulties implementing these steps or they do not apply to your network configuration, you will need to consult a Windows Network / Systems consultant. The AccountEdge Technical staff members are unable to assist in this area.

Access a shared folder on Windows 7, 8, and 10

  1. In Files Explorer, open Network
  2. Locate the host computer on which the shared company file repository folder is stored
  3. Right-click this folder and choose Map Network Drive
  4. In the Map Network Drive window, accept the proposed drive letter or choose another and click OK. If access to the folder is password protected, a logon window may appear. If so, type the password and click OK. In Files Explorer, the shared company file repository folder now appears as a network drive under Computer
  5. Open this folder to display its contents
  6. Continue with Open your company file from a shortcut

Access a shared folder on Windows Vista

  1. Select Network from the Windows start menu
  2. Display the host computer's files in the window and locate the shared file repository folder. (NOTE: Access may be password protected. If a password is required to access the shared company file folder, a window will request you enter a user name and password when you attempt to access it.)
  3. Right-click the shared file repository folder and click Map Network Drive
  4. Accept the proposed drive letter or choose another, select the Reconnect at logon option, and click Finish. If access to the folder is password protected, a logon window may appear. If so, type the password and click OK. In Windows Explorer, the shared file repository folder now appears as a network drive under Computer
  5. Open the shared shared file repository folder to display the available company files
  6. Continue with Open your company file from a shortcut

Access a shared company file folder on other Windows versions

NOTE: Access may be password protected. If a password is required to access the shared company-file folder, a window will request you enter a user name and password when you attempt to access it.

  1. In Windows Explorer, open Network Neighborhood (or My Network Places). You can also double-click the Network Neighborhood (My Network Places) icon on the desktop
  2. Locate the host computer on which the shared company file repository folder is stored. (NOTE: Navigating network folders may not be necessary. In some versions of Windows, depending how the network access is set up, all networked computers may be visible in Network Neighborhood (My Network Places) without needing to navigate to network folders.)
  3. Right-click the company file repository folder and choose Map Network Drive.
  4. In the Map Network Drive window (or wizard), accept the proposed drive letter or choose another, select the Reconnect at logon option, and click OK (Finish). If access to the folder is password protected, a logon window may appear. If so, type the password and click OK. In Windows Explorer, the shared file repository folder now appears as a network drive under My Computer
  5. Open the shared shared files repository folder to display the files within it
  6. Continue with Open your company file from a shortcut

Open your company file from a shortcut

A fast way to start AccountEdge and open a company file is to put a shortcut to the software and company file on the Windows desktop. Then you only have to double-click the shortcut to be up and running. NOTE: Don't create a shortcut only to the company file. If you are knowledgeable about shortcuts, you might be tempted to create a shortcut to the company file. Unfortunately, there are not enough letter combinations to ensure that the .myo file extension is unique to AccountEdge software. So, double-clicking a shortcut just to a company file might start another program that works with a different kind of .myo file.

  1. Right-click an empty area of the desktop and choose New and then Shortcut. The Create Shortcut wizard appears
  2. Type the path to the your AccountEdge software file in the Command line field (or in the Type the location of the item field) and click Next. Alternatively, you can click Browse and navigate to, and select the program file, and then click Next
  3. On the next page, either accept the proposed name for the shortcut or type your preferred name in the Select a name for the shortcut field (or the Type a name for this shortcut field), and click Finish
  4. Right-click the new shortcut and choose Properties. The AccountEdge.exe Properties window appears
  5. Click the Shortcut tab. The Target field displays the location of the AccountEdge program you entered in step 2 above.
  6. [Windows 2000 and XP users only] Enclose the location of the program file in double quotation marks ("): "C:\AccountEdge\AccountEdge.exe", for example
  7. In the Target field, type a space after the closing quotation mark ("), and then type the name and location of the company file, including the .myo file extension. [Windows 2000 and XP users only] The path to this location should also be enclosed in its own quotation marks, for example, "C:\AccountEdge\myfile.myo"
  8. Copy the location of the company file from the Target field, minus the name of the company file, and paste it into the Start in field. (Note that there are no quotation marks in Vista)
  9. Click OK to close the AccountEdge.exe Properties window
  10. Double-click the shortcut on the desktop to test it. AccountEdge should start on this workstation and immediately open the specified company file, whether it is stored on a remote host or this workstation
  11. Repeat from step 1 on each workstation that needs access to the company file