Recurring Transactions

What Are Recurring Transactions?
Types of Recurring Transactions
Creating Recurring Transactions
Editing Recurring Transactions
Deleting Recurring Transactions

What Are Recurring Transactions?

Recurring Transactions are a way to be able to easily and quickly create different transactions with the same information. You can set these transactions up to record automatically or you can set them up so that they only are created when you go in and manually create them.

This video has further information:

Types of Recurring Transactions

The following types of transactions can be setup as Recurring Transactions:

  • Accounts
    • Record Journal Entry
    • Transfer Money
  • Banking
    • Spend Money
    • Receive Money
  • Purchases
    • Enter Purchase Quote
    • Enter Purchase Order
    • Enter Purchase Receive Items
    • Enter Purchase Bill
  • Sales
    • Enter Sales Quote
    • Enter Sales Order
    • Enter Sales Invoice
    • Enter Progress Billing Quote

Creating Recurring Transactions

In the bottom left corner of any transaction type that can be saved as a Recurring Transaction there is a button that says "Save as Recurring." Once you click on this you'll be taken to the "Edit Recurring Schedule" screen.

Here you can set the frequency that the transaction is set to reoccur and how many times you want this to happen. If you want to choose to manually use the transaction you can set the frequency to "Never."

You can also set the alert you would - if you would like it to record automatically when you open the file on the date of the next recurring transaction date (or anytime after that date), if you would like it to Reminder a particular user to record it through the To-Do list or to remind no one to record it.

Finally, you can set the details of the transaction itself - whether you want it to increment the ID or use a specific one and if you want to update the transaction each time you record it or leave it as what was recorded originally.

Editing Recurring Transactions

To change recurring transaction content, making it available the next time you use it:

  1. Go to Lists > Recurring Transactions.
  2. Select the entry you want to change, this is for content change, not scheduling change.
  3. Click on 'Edit' at the bottom right of the window. This will bring up the transaction, where you can charge the content of the transaction.
  4. The changes will be saved when you click 'Save' at the bottom right of the screen.

NOTE:

  • If you have saved a recurring ITEM sale it will have the price associated with the item at the time of creation. If you would like to update the prices on this recurring transaction to reflect the current price - follow the above directions, switch the card attached to any other customer card and then back to the original customer card. When you click save you will save the updated prices as well.
  • If you updated card information (like a customer's address), it will not update on a recurring sale. To do this follow the above directions, switch the card attached to any other customer card and then back to the original customer card. When you click save it will update the associated card information on the sale.

To change the schedule of a recurring transaction

  1. Highlight the transaction you wish to adjust.
  2. Select 'Edit Schedule' from the bottom of the Recurring Transactions list.
  3. Adjust the schedule as necessary and select the 'Save' button at the bottom right of the window.

Deleting Recurring Transactions

To delete a recurring transaction

  1. Go to Lists > Recurring Transactions.
  2. Select the entry you want to delete. Highlight it and click on the 'Delete' button at the bottom of the window.