Change Recorded Transaction

You can make changes or delete transactions once they have been recorded, provided the transaction is dated in the current, or some year ahead of the current, fiscal year.

When you set up your Company File, you had the option to make your accounting data either changeable or unchangeable. This option can be found under Setup > Preferences > Security, and it can be changed anytime, as many times as you wish. (You will need Company File Administrator Privileges to make the change.)

When you want to Edit or Delete your transaction

• Mark your transactions as ‘changeable’ in the Security Preference described above.
• Find the transaction in the appropriate transaction journal or Register.
• Click on the arrow to the left of the transaction to bring it up on the screen.
• Make changes as needed, and click ‘OK’.

If you want to delete the transaction, while the transaction is up on the screen, go to the Edit menu on the top menu bar, and choose ‘Delete Transaction’.

Please note that transactions from prior fiscal years can only be reversed, not deleted.

Also, Paychecks and Vendor Payments must be reversed or deleted and re-entered with the desired changes. They cannot be Edited.

If you want to Reverse your transactions, set your Preference to Unchangeable in the security preference described above. Follow the steps to Delete the transaction, except this time, the Edit menu will show Reverse Transaction.