Category Reports

These reports include information from transactions assigned to categories. Though this may seem obvious, it is important to remember this point as you use categories and category reports.

Category Activity [Summary] Report

This report displays only the totals of every category within the selected account for the requested date range and journal(s).

Notes: This report does not include purged transactions. The report displays only transactions that were entered in windows to which your user ID allows access.

Category Activity [Detail] Report

This report displays every transaction coded to a category within the requested date range and journal(s) for each selected account.

Notes: The report does not include purged transactions. The report displays only transactions that were entered in windows to which your user ID allows access.

Category Transactions Report

This report displays all the transactions that have been assigned to the selected category or categories.

Note: The report displays only transactions that were entered in windows to which your user ID allows access.

Category Profit & Loss Statement Report

This is a P&L report including only those transactions assigned to the selected category.

Category Balance Sheet Report

This report displays the balance of your Asset, Liability and Equity accounts as of the end of the selected period for those transactions assigned to the selected category.

Category Trial Balance [Summary] Report

For each account, this report displays the account balance at the beginning of a date range, the total debits and credits within the date range, the net activity, and the balance at the end of the date range for those transactions assigned to the selected category.

Usually the summary report, rather than the longer detail report, is adequate. The summary report gives you one line (beginning balance, total debits, total credits, net activity, and ending balance) per account. If needed, you can generate a Category Trial Balance [Detail] report for the month. This will generate a line for every transaction (it can be a huge print-out) entered during the month.

Category Trial Balance [Detail] Report

Within the period range, for each account, this report displays the beginning balance, a line for each transaction, the total debits and credits and the ending balance for those transactions assigned to the selected category.

Often the Category Trial Balance [Summary] report, rather than this longer detail report, is adequate. The summary report gives you one line (beginning balance, total debits, total credits, net activity, and ending balance) per account.

Note: The report displays only transactions that were entered in windows to which your user ID allows access.

Category History Report

This report displays all account activity for the current and previous fiscal year for those assigned to the selected category, for use with Excel.

This is an extremely large report; it contains many columns and it can include a great deal of information. For best results, use this report with the OfficeLink feature. To learn more about using OfficeLink, see Viewing reports in Microsoft Excel (OfficeLink).

Categories List Report

Displays a list and description of all of the categories you've created in your company file.

If you have made categories mandatory under Setup/Preferences/System, then you can be confident that all of your transactions will be captured in these reports. If you have turned category tracking on, but have not made them required, then there is a chance that a transaction may be missing from these reports.