Delete - Reverse Paycheques

You can delete a paycheque, unless one or more of the following conditions exist:

  1. The Security Preference is set to disallow the deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  2. The paycheque was paid via electronic payment or direct deposit
  3. A Pay Liabilities transaction that includes the payroll liabilities for this particular cheque, was recorded

If you can't delete a paycheque then you can Reverse the original paycheque The only time you cannot reverse a paycheque is if it references Timesheets.

Delete/Reverse Paycheques Referencing Timesheets

Paycheques referencing Timesheets cannot be Reversed however, they can only be deleted.

If you cannot delete the paycheque first make sure that it is not because of the Security Preference (Setup > Preferences > Security > Transactions CAN'T be Changed; They Must be Reversed).

If the security preference is not checked off and you still can't delete the paycheque (was paid electronically) you can use the method below to reverse the check.

Reversing a Paycheque that References Timesheets and Can't be Deleted

If the paycheque references timesheets and was paid electronically, it must be handled as follows:

  1. Open the Transaction Journal (Command Centers > Payroll > Transaction Journal)
  2. Locate the cheque to be deleted
  3. Click the arrow to its left to open the paycheque; note (or print) its details
  4. Close this paycheque window
  5. Turn off the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...) (uncheck this feature)
  6. Create a paycheque for the employee that matches the paycheque you noted; we'll refer to this check as a temp check
  7. Turn on the Security Preference to disallow deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  8. In the Transaction Journal, click the arrow to the left of the temp check just created
  9. With the check window open, Reverse the check (Edit > Reverse Transaction); click Record
  10. Turn off (uncheck) the Security Preference (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  11. Click the arrow to the left of the temp check
  12. With the check window open, Delete this check (Edit > Delete Transaction)
  13. Click arrow to the left of the Reversed check and edit its memo to indicate reason for reversal, etc.
  14. Turn on the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...)
  15. Turn on the Security feature if it needs to be on by regulation or company policy