Delete - Reverse Paycheques

(Can't delete. Unable to delete. Paycheque.)

You can delete a paycheque, unless one or more of the following conditions exist:

  1. The Security Preference is set to disallow the deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  2. The paycheque was paid via electronic payment or direct deposit
  3. A Pay Liabilities transaction that includes the payroll liabilities for this particular cheque, was recorded
If one or more of the above conditions is true, and you need to re-record a paycheque, you can Reverse the original paycheque. Paycheques referencing Timesheets cannot be Reversed however, they must be deleted. If you cannot delete the paycheque only because of the Security Preference, you will need to turn-off this restriction (regulations and company policy permitting), and delete the paycheque. Otherwise, if the paycheque references timesheets and was paid electronically, it must be handled as follows (assumes you can turn the security restriction on and off)
  1. Open the Transaction Journal (Command Centers > Payroll > Transaction Journal)
  2. Locate the cheque to be deleted
  3. Click the arrow to its left to open the paycheque; note (or print) its details
  4. Close this paycheque window
  5. Turn off the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...) (untick this feature)
  6. Create a paycheque for the employee that matches the paycheque you noted; we'll refer to this cheque as a temp cheque
  7. Turn on the Security Preference to disallow deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  8. In the Transaction Journal, click the arrow to the left of the temp cheque just created
  9. With the cheque window open, Reverse the cheque (Edit > Reverse Transaction); click Record
  10. Turn off (untick) the Security Preference (Setup > Preferences > Security > Transactions CAN'T be changed ...)
  11. Click the arrow to the left of the temp cheque
  12. With the cheque window open, Delete this cheque (Edit > Delete Transaction)
  13. Click arrow to the left of the Reversed cheque and edit its memo to indicate reason for reversal, etc.
  14. Turn on the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...)
  15. Turn on the Security feature if it needs to be on by regulation or company policy