How to bill for mileage?
DonQ
via web
Hello,
I have downloaded the free evaluation version and am testing it out for my company. One question I have is: How do I charge a client for mileage? Let's say I charge $0.50/km for distance driven. How do I set that up in AccountEdge; and which account should that of to - Misc. Income or some kind of a reimbured expense account?
Thanks and cheers
2 Posted by Matt Rygelski on 14 Nov, 2011 02:18 PM
I do the same thing. I have an "Activity" that I set up called "Trip Charge" which allows me to enter the exact mileage into an invoice. It is just like any item or other activity, except that they may have a quantity of 46.3 (for example, 46.3 miles) of the item "Trip Charge" at $0.50 each mile.
3 Posted by DonQ on 14 Nov, 2011 02:35 PM
Thanks Matt. I should have phrased my question differently. Should that Trip Charge activity be a non-hourly activity or an hourly activity - because mileage is based on distance and not time.
If I make it non-hourly, I can only enter a flat amount. If I make it hourly, I cannot enter distance.
There does not seem to be a billing unit of mile or kilometre in AccountEdge, unless I am missing something.
Cheers
4 Posted by Matt Rygelski on 14 Nov, 2011 03:56 PM
Set the Activity for non-hourly. Then, set your unit of measurement to "mile".
5 Posted by Todd on 14 Nov, 2011 04:40 PM
Hi DonQ and Matt,
I think you guys may be having this conversation in the wrong forum room. This area is for Time Tracker related queries, and it sounds like you are discussing doing this in our desktop app, AccountEdge.
But, just to whet your appetite, the (soon-to-be-released) 2012 version of AccountEdge Pro will make all this much easier, with mileage tracking that can be charged to a job, then billed to a customer via a reimbursable expenses...just saying....
Todd @ Acclivity